South Africa Business Visa Requirements

These requirements are applicable for Non-US Citizens applying at the Washington DC Office

A personal appearance is now required by the South Embassy or Consulates to apply for a visa to South Africa.
In the past Traveldocs could assist clients in applying for a visa to South Africa due to this change in procedures traveldocs can no longer assist.
The information below is purely for reference use the information can and will change without prior notice.
Please contact the closest South African Embassy or Consulate to schedule your required personal appearance and interview.

Please send TDS your current valid and signed passport. It must not expire within 30 days beyond intended stay and must have at least two blank visa pages. Foreign Embassies cannot issue a visa on a page not labeled as a Visa page. Amendment and Endorsement pages in the back of the passport cannot be used for issuance of a visa.
A visa cannot be stamped on a page even if only one Small Stamp is on the visa page. If your passport is not valid 30 days beyond your intended stay, you must renew your passport and then we will secure your visa with the new passport.

 

Please send 2 recent professional passport-type photographs.
Digital and non-passport photographs are not acceptable.
Passport Photo Guide - Click Here

 

 

A Photocopy of Permanent Resident Card (Green Card) or valid U.S. visa and I-94 or US Student Visa and I20 form is required.
Travelers who entered the USA after April 26th 2013 should print the electronic I-94 form from the
Department of Homeland Security.

 

 

Please send a copy of your round trip airline tickets, or itinerary or e-ticket, or letter of confirmation from a travel agent. The itinerary must show the applicant's name, date of arrival and departure from the country, and flight information. The Embassy does not recommend purchasing your ticket prior to a visa being issued.

 

 

A business letter of responsibility of required, to be typewritten on your company or organization's letterhead and addressed to:

Embassy of Republic of South Africa, Visa Section, Washington D.C.

The letter should explain all of the following:
The letter should explain the purpose of the trip, the nature of the duties to be performed, name and address of company to be visited in South Africa, and guaranteeing financial support and return transportation.

 

 

Notarized Letter of Consent authorizing Travel Document Systems, Inc to submit and collect visa application on the applicant's behalf.

Letter of Invitation from the South African Company/Organization confirming purpose and duration of visit.

 

 

A copy of the applicant's recent bank statement/letter of undertaking from the company. It is advisable to erase account numbers.

 

 

Copy of hotel confirmations(s) for the duration of the intended stay in South Africa.

 

 

Yellow Fever certificate if arriving from, or traveling to, or through, the yellow fever endemic area.

 

 

Please Send One Completed and Signed Application Form.

 

The South Africa visa is usually valid for a single entry within 3 months from date of issue provided the passport remains valid. The length of stay is determined at the airport on arrival.
A notarized consent letter from both parents is necessary to authorize the South African Consulate to grant the required visa to a child, in the case of a minor (under 18 years of age).
Visitors to South Africa traveling to neighboring states such as Botswana, Lesotho, Swaziland, or Zimbabwe must ensure they are in possession of visas valid for those countries, if required. If they intend returning to South Africa, visas for the RSA valid for more than one entry is required for which an itinerary and written request must be submitted with the application. The written request must be a separate letter.

 

TravelDocs Service Fees

Fees charged by Travel Document Systems for our part in assisting you in obtaining your visa.

A personal appearance is now required by the South Embassy or Consulates to apply for a visa to South Africa.
In the past Traveldocs could assist clients in applying for a visa to South Africa due to this change in procedures traveldocs can no longer assist.
The information below is purely for reference use the information can and will change without prior notice.
Please contact the closest South African Embassy or Consulate to schedule your required personal appearance and interview.

Once your visa order is complete, your documents will be returned to you via FedEx. The below table outlines the possible costs associated with this service.

FedEx Return ShippingFedEx Logo
Continental USA Only Price
Next Business Day - up to 3 passports $32.00
Next Business Day - 4 or more passports $33.00
Saturday Delivery $41.00
Alaska, Puerto Rico, Hawaii, USVI Price
Next Day Letter (No Saturday Delivery) $39.00
International Price
Call for a quote. Call.

Consular Fees

These are the fees charged by the foreign government for issuing a visa. Fees are per person per visa.

A personal appearance is now required by the South Embassy or Consulates to apply for a visa to South Africa.
In the past Traveldocs could assist clients in applying for a visa to South Africa due to this change in procedures traveldocs can no longer assist.
The information below is purely for reference use the information can and will change without prior notice.
Please contact the closest South African Embassy or Consulate to schedule your required personal appearance and interview.

TDS Order Form

You must complete the TDS Online Order Form.

The order form gives TDS your name, address, shipping information and payment method. Multiple applicants can be entered using one order form. You only need to complete one TDS order form per request. Please print two copies of the confirmation page. Include one copy with the documents you ship to TDS and keep one copy for your records.

While completing the online order form in this step, you will be asked how you want to pay TDS fees. You may pay our fees online with a credit card or enclose a personal or business check or money order.

We accept American Express, MasterCard, Visa and Discover

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Ship Your Documents

Please forward the completed requirements to:

Travel Document Systems, Inc.
1625 K St. NW
Suite 750
Washington, DC 20006

Local Phone Number: 202-638-3800

Urgent applications should be shipped to TDS using only the FedEx Company.

Please use FedEx Priority Overnight. Do NOT ship "First Overnight." This will delay the delivery of your package.

STEP Smart Traveler Enrollment Program

By connecting on the Smart Traveler Enrollment Program, the US State Department will be able to assist you better in the case of an emergency, such as if you lose your passport or it is stolen while you are abroad.

Enroll Today

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About Us

Travel Document Systems, Inc. (TDS) is a leading visa and passport processing agency. For over 30 years we have served travel professionals, tour operators, and cruise lines, as well as corporate and individual international travelers. TDS specializes in travel that involves visas for more than one country.